Using ‘Google Tasks’ to create tasks and get things done

There are plenty of task programs and many of them work just fine. Some of them work really well considering what they can do and how they integrate with other apps and programs. For example, Google Tasks not only reminds you on the device you set it up with, but also reminds you everywhere you’ve set up a Google account. This guide walks you through the basics of using Google Tasks more effectively.

What is Google Tasks and why should it be used?

Google Tasks is basically another reminder app or program. You create a to-do list, set dates you want to complete them, and mark them as you go. The nice thing about Google Tasks is that the service also connects to your other devices. For example, if someone has set a reminder on their device with a set due date, they will not only see the reminder appear on their device at that specified time, but they will also see it on Nest devices, Chromebooks, and even Google Calendar.

What makes Google Tasks an app worth using is the ecosystem-wide reach it is capable of. When you set reminders and tasks, the main goal is to see and act on that reminder. Google Tasks makes it almost hard to miss set tasks and reminders as notifications pop up pretty much anywhere you have an Android, Fuschia, or Chrome OS device.

Where can Google Tasks be used?

Because Google Tasks is part of Google Workspace, you can find Google Tasks in a number of locations within the Google ecosystem. That includes Android and Google Chrome on Mac or PC. On Android just download the Google Tasks App from the Google Play Store. In Chrome, you can access Google Tasks from Gmail, Google Calendar, or Google Drive on the right side of the screen. You can also download Google Tasks for iOS from the App Store.

Set up and manage tasks

As app management tasks disappear, Google Tasks is as simple as they come. There are other apps that work great, but they can be a bit overwhelming when using them. With Google’s app, you have an easy structure to follow.

In any Google account, you can create a lists† Lists are categories that your tasks fall into. For example, you might want a personal category and a work category. There are no fixed themes to choose from, so you can have fun with lists.

In each list you can create tasks that need to be done and optionally give them a due date. Here’s how:

  1. On your phone or in Chrome, open the Google Tasks app.
    1. Remark: You can access Tasks in Gmail and Google Calendar by opening the right sidebar and clicking the Tasks icon.
  2. Choose or create a new list by tapping the + New list button at the top. Enter the list name and click Done.
  3. Tap the Add icon at the bottom of the screen.
  4. Type your job name.
    • You can add details by pressing the detail button or specify an expiration date by tapping the calendar icon. You can specify the date and time and even choose to have the task repeat every now and then.
  5. Tap Save or press enter on the keyboard as in Chrome

Pro tip: In Gmail in Chrome, you can drag an email into Tasks and create a new task associated with the email. This is a great feature for setting reminders and tasks based on emails you receive.

To change the details of a task, tap or click it in Chrome to edit it. You can edit everything about it, including dates and details. You can even add subtasks. Subtasks are great for creating a to-do list of things that fall under one category. This way your items don’t take up space in the main list. You can also just create a new list. How you use Google Tasks is very open.

Once you have completed a task, all you need to do is tap the small circle next to the task† That task then falls under the Completed section, where older jobs live. You can always undo the completion of a task if you need to.

All in all, those are the basics. Every task you create will show up in your Google Calendar, your Nest Hub, and any other Android devices you have. Google Tasks is the whole ecosystem and that’s one of the main reasons we love using it. Not only that, but it’s incredibly easy to use, meaning you can get back to focusing on what really matters: the things on your to-do list.

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